Invicta — Learning Community Application

1

Organization Identity

Basic eligibility and contact information

Legal Organization Name *

DBA / Common Name

Primary Contact Name *

Title / Role *

Email Address *

Phone Number *

City / State *

Website

IRS 501(c)(3) Status *

Yes — active 501(c)(3) Fiscal sponsorship arrangement No — not yet tax-exempt

EIN (Employer Identification Number)

2

Organization Profile

Mission, population served, and program scope

Primary Organization Type *

Faith-based institution (church, religious school, ministry organization) Independent or community school / early childhood education Human services / community development organization Youth development / civic institution Other nonprofit (describe in mission statement below)

Mission Statement *

In 2–3 sentences, describe your organization's purpose and the community you serve.

Years in Operation *

Less than 2 years 2–5 years 5–10 years 10+ years

Primary Geographic Area Served *

Ohio Indiana Michigan Other Midwest state Outside the Midwest

3

Financial Profile

Budget size, revenue mix, and financial systems

Annual Operating Budget (most recent fiscal year) *

Under $750,000 $750,000 – $2 million $2 million – $5 million $5 million – $8 million Over $8 million

Primary Revenue Source *

Select the category that represents the largest share of your revenue.

Individual donations / tithes / member contributions (50%+) Foundation or government grants (50%+) Mixed — no single source over 50% Earned income / tuition / program fees (50%+)

Operating Reserve Status *

No reserve — operating month to month Less than 1 month of operating expenses 1–3 months of operating expenses 3+ months of operating expenses

Financial Reporting Practices *

Full audit prepared within the last 18 months Financial review (not full audit) within the last 18 months Unaudited financial statements prepared internally Informal records — no formal statements prepared

Does your organization have a dedicated financial officer or bookkeeper? *

Yes — full-time staff Yes — part-time / contracted Volunteer / board member handles finances No dedicated financial function

4

Governance & Leadership

Board structure, executive leadership, and policy infrastructure

Number of Active Board Members *

1–3 members 4–7 members 8+ members

Formal CEO / ED Evaluation Process? *

Yes — formal, annual process Informal / occasional check-in No formal evaluation process

Which governance documents are current and board-approved? *

Select all that apply.

Bylaws — reviewed within 3 years Conflict of interest policy Whistleblower policy Document retention policy Financial policies (expense authorization, reserve, investment) None of the above are current / formalized

Leadership Succession Risk *

How dependent is the organization on a single leader's relationships, knowledge, or presence?

Very high — organization would be severely disrupted if current leader departed Moderate — significant disruption but organization would survive Low — documented processes and a second leader who could step in Minimal — formal succession plan in place, institution is leader-independent

5

Strategic & Operational Maturity

Planning, systems, and program quality

Current Strategic Plan Status *

Current board-approved strategic plan (within 3 years) Strategic plan exists but is outdated (3+ years old) Informal direction but no documented strategic plan No strategic plan

Staff Count (paid employees) *

1–5 6–15 16–40 40+

HR Systems & People Infrastructure *

Select all that apply.

Written job descriptions for all staff roles Employee handbook — current and distributed Formal annual performance reviews for all staff Formal onboarding process for new hires

Technology & Data Systems *

Primarily spreadsheets and manual tracking Basic accounting software (QuickBooks, etc.) — limited integration Integrated systems for finance, HR, and program tracking Real-time dashboards — data drives regular decisions

6

Program Readiness

Leadership capacity and commitment to the process

What is driving your interest in this program right now? *

We are growing and our systems haven't kept up — we need stronger infrastructure Funders have given us feedback about financial or governance concerns We are approaching a leadership transition and need to institutionalize knowledge We want to access grants or CDFI financing and need stronger financial systems first General interest in strengthening the organization — no specific urgent driver A funder or board member directed us to apply — not our own initiative

Executive Director / CEO Commitment *

This program requires the Executive Director's direct participation — not delegation to a staff member.

Yes — the ED/CEO will personally participate in all sessions Primarily ED with some delegation to senior staff This would be handled by a program or operations manager

Board Awareness *

Board is aware and has approved pursuing this program Board is aware but hasn't formally acted Only the ED/CEO is aware — haven't discussed with the board yet

Previous Capacity-Building Experience *

Yes — we've participated in capacity-building programs with positive results Yes — with mixed or limited results No — this would be our first structured capacity-building engagement

Biggest Organizational Challenge Right Now *

In your own words — what keeps you up at night as a leader? (2–4 sentences)

What does success look like in 12 months? *

What specific outcomes would tell you that this program was worth your time?

How did you hear about Invicta?

Referral from another organization Foundation / funder recommendation Website / search Existing Invicta partner Other

Additional Notes or Context

Institutional AdvancementLearning Community

Institutional Advancement
Learning Community